Minutes of Committee Meeting 14th January 2009
Present: |
Lawrence Gee |
Chairman |
Chas Smith |
Musical Director |
|
Steve Horsfall |
Treasurer |
|
Phyl Webb |
Membership Sec. |
|
Margot Gay |
PR |
1. Apologies
Don Kirkpatrick (Social Secretary)
Mary Mitchell (Choir Manager)
Cathy Hughes (Secretary)
2. Minutes of the meeting held on 17th December 2008 were read and approved, with the following amendments:-
(a) Also in attendance was Margot Gay (PR)
(b) Item 6 – Concert with RAFA at Rojales – date to read 15th March 2009
3. Matters Arising
(a) Update on Almoradi concert, 17th January 2009
Tickets would not be available until this evening. Many helpers were required for ticket sales and for the door on the night. Publicity was discussed, and it was decided more posters would be required for distribution at Dolores on the Friday night and Almoradi on the Saturday by Margot and helpers.
(b) Change of Rehearsal Venue
There did not seem to be any problems at the new rehearsal venue apart from making arrangements for the coffee break.
(c) Concert Arrangements for 2009
Date |
Venue and details |
Concert in aid of |
17th January 2009 |
Almoradi, 8.30 p.m. |
Band |
24th February |
Virgen del Carmen, with Cantabile |
Paul Cunningham Nurses |
7th March |
Los Montesinos, 8.00 p.m. |
Band instruments |
15th March |
Rojales with Just Brass |
RAFA |
26th April |
La Zenia, 7.30 p.m. |
Church fund |
10th May |
Torrevieja Church, 9.00 p.m.(?) |
Organ fund |
11th July |
Los Montesinos |
Fiesta |
4. Treasurer's Report
Grand Total 5,146.95 Euros.
The profit from the calendars was 56 Euros.
Charity contributions for 2008 were calculated at 8,584 Euros.
The Accounts were complete and had been handed to the auditor. Verification was expected in seven days.
5. Preparations for the AGM, 28th January 2009, Bar Oasis
All in place.
6. Update on Christmas Dinner
31 places had been taken so far. More publicity was required at rehearsal, and if no more places were taken the event would be open to the public.
7. Update on New Costumes
Margot gave an update on progress being made in completing the ladies' costumes: they were expected to be ready for the concert in February.
Regarding the deposit, it was decided that the choir would not take a deposit of 10 Euros but it would be stressed that the costume would always belong to the choir, and that upon a member leaving the choir if the costume were returned in good order then a 10 Euros rewardwould be paid to them. It was again noted that the initial funding for the costumes had been provided by Medsea. Regarding the men's attire, red bow ties were to be purchased at a cost of around 4.50 Euros. Chas would get in touch with Carlos, who had a contact at a shop in Alicante.
8. Update on Purchase of New Piano
Chas reported he was still looking into this at Alicante. He was now looking at Roland and Korg Stage Pianos at a shop in Almoradi, where it was possible to try them out before purchasing.
9. Social Report
Lawrence reported that the day out in Almoradi had been very enjoyable.
10. PR Report
Margot reported that everything was being kept up to date.
11. AOB
(a) Steve reported that Keith Ashton was willing to take up the Friends of the Choir post – Steve would liaise with him.
(b) Phyl would ask Ken to look after the ladies' bags during the concert at Almoradi.
(c) Lawrence brought along sample packs of two plastic suit covers (2.60 Euros each) to use for the new costumes. It was agreed to purchase same.
Date of next meeting – Wednesday 11th March, 10.30 a.m. at Chas's
